Referrals and inbound cannot be forecast
They can work well, but neither gives you a controllable volume of sales conversations.
We run the outbound.
You close the deals.
Done for you cold email for marketing agencies, from prospect research to booked meetings.
0Calls booked with relevant decision-makers in two months
0Calls booked with decision-makers at e-commerce brands
0Calls booked with home-service contractor owners
What keeps agency pipeline unpredictable.
Outbound works when the market, message, infrastructure, and reply process work together. These are the four gaps we usually find.
Founder time is already capped
When delivery gets busy, founder-led prospecting is the first thing to slip.
Deliverability takes ongoing work
Domains, inboxes, authentication, warm-up, sending limits, and monitoring all need active management.
Broad lists create weak calls
A keyword match is not the same as a buyer with the right problem and context.
What counts as a qualified call.
We agree what counts as a qualified call before launch. The prospect must meet those criteria and attend the meeting. An interested lead replying to an email does not count as a meeting.
The prospect has clearly said they want to discuss the service or next step.
The account matches the agreed ICP and the prospect can realistically buy the offer.
The meeting is with the decision maker or someone directly involved in the buying decision.
Campaigns built for different offers and markets.
Each campaign gets its own ICP, offer, copy, and reply process.
Luxury real estate + private aviation
41
Calls booked in the first two months
- ICP: decision-makers in luxury real estate and private aviation
- Calls booked with relevant decision-makers
- Full reply handling and booking
$1M+ e-commerce brands
32
Calls booked with decision-makers at e-commerce brands
- ICP: founders, CEOs, VPs and senior brand leaders
- 32 calls booked with decision-makers
- Weekly campaign iteration
US home-service contractors
15
Calls booked with home-service contractor owners
- ICP: owners of US home-service companies
- 15 calls booked with owner-level prospects
- The client only had to attend the calls
45+ replies generated from qualified DTC prospectsUS e-commerce brands
9 vendor meetings booked in 30 daysF1 retail partnerships
12+ qualified meetings booked in the first monthConsumer brand outreach
More teams we have worked with.
What clients said.
Hope OliviaFounder · LIT AgencyI cannot recommend Synteria enough. If you’re looking for an email marketing team that actually listens and values clear, consistent communication, they’re it. They are responsive, transparent about their process, and make you feel like you’re their only client. It’s rare to find a partner who is this easy to talk to and consistently hits deadlines.
“Matthew is superb, reliable, communicative, efficient and excellent.”
“Matt was excellent. Very attentive and has depth in technical knowledge in such a new space. Thanks again Matt!”
Four parts, managed together.
Targeting, sending, approved copy, and reply handling.
Choose the buyers
We agree the ICP, exclusions, and sample accounts with you.
Prepare the sending
We set up domains, inboxes, authentication, and monitoring.
Launch approved copy
You approve every angle and follow-up before launch.
Handle the replies
We qualify interest, follow up, and book the call with context.
We stay on it until the meeting is booked.
Reply handling and booking
We handle replies, qualify interest, follow up, and book the call.
Interested leads stay in follow-up
We keep following up until they book or ask us to stop.
Weekly review and optimisation
We review replies with you each week and adjust the targeting, offer, and copy.
You approve the campaign. We run it. Your team takes over the sale.
The two operators running your outbound.
When you work with Synteria, you work directly with both founders.
Outbound results calculator.
Change the assumptions to estimate replies, qualified conversations, new clients, and revenue.
Estimated monthly campaign outcomes
Positive replies350
Qualified conversations53
Estimated new clients11
Estimated revenueUSD 38,500
Assumes a strong offer, engaged clients who attend their meetings and have a solid sales process, and a 20% close rate. Results vary; these figures aren’t guaranteed.
Questions agency founders ask us.
Scope, quality, brand safety, and what happens after a reply.
What does Synteria handle?
We handle outbound end to end: ICP and offer research, prospect data, sending infrastructure, campaign copy, launch, testing, reply handling, qualification, and calendar routing.
What counts as a qualified meeting?
We agree the criteria before launch: the right company, a relevant decision-maker, genuine interest and the budget for your service. They must attend the meeting. A positive reply or a no-show does not count. If a meeting falls outside those criteria and you’re not satisfied, we review it with you and it shouldn’t count.
Is our main domain used for cold email?
No. We use separate sending domains and inboxes, with authentication, warm-up, sending controls, and monitoring. Your main domain is not the testing ground.
Do we approve the copy before anything sends?
Yes. You review the campaign angles, offer, proof, exclusions, and follow-ups before launch. We test inside the strategy you approved.
What if we have already tried cold email?
That gives us useful evidence. We look at where the previous attempt broke: market fit, list quality, offer, message, infrastructure, reply handling, or the economics after the meeting.
What makes an agency a strong fit?
The strongest fit already has a credible offer, delivery proof, capacity for more clients, and enough client value for outbound economics to make sense. We can tighten the target market and offer, but we cannot replace weak delivery.
Do we own the accounts, domains and data?
Yes. You own the accounts, domains and campaign data unless we explicitly agree otherwise.
Can you work with our CRM?
We can work with most CRMs, route replies into them and manage communication there. Tell us what you use and we’ll confirm the setup.
Map the outbound pilot before you commit to scale.
We will define the market, offer, qualification standard, launch plan, and economics together. You leave with a clear decision, whether we work together or not.